| Admin Setup | Pharmacy Settings

Ordering

The Ordering section contains default ordering settings and exclusions. It also includes Auto Order settings (Retail).  For descriptions of the information in Order Settings, please see the table below.

  

Field
 Description
Default Settings
Split Sequence
 Based on the NDC and other factors, 340B Architect automatically splits orders by account type. 340B-eligible drugs are charged to a 340B account; drugs that are not 340B-eligible are charged to a GPO or WAC account, depending on the sequence you specify in this field. For example, if the sequence selected here is 340B, GPO, WAC, the 340B-eligible drugs are charged to the 340B account, followed by the GPO account, followed by the WAC account.
 
To change this setting, click the drop-down arrow and select the split sequence you want.
Split sequence by price
 Splits items according to price.  When an order is placed, each item's accounts are ranked from least expensive to most expensive.  Accumulations are then analyzed and split according to available packages.
Account Association
 Association between the order and the account type. These are values that tell the system how you want the order to be split. Account Association determines the rule that should be used when splitting the order.
 
Associations include the following:
  • Split to default vendor accounts;C2 to CSOS account
  • Split to default vendor accounts; C2-C5 to CSOS account
  • Split to default vendor accounts. Use the GPO account order was submitted on.
  • Split to vendor accounts on which the order was submitted.
 
To change this setting, click the drop-down arrow and select the association you want.
Perpetual Inventory
 Perpetual inventory, also known as continuous inventory, describes inventory management systems in which information on inventory quantity and availability is updated on a continuous basis as a function of doing business. 340B Architect is such a system.
To change this setting, click the drop-down and select one of the following:
Yes - the pharmacy is using a perpetual inventory system.
No - the pharmacy is not using a perpetual inventory system.
Split Order Source
 The pharmacy's default source for split orders.
To change this setting, click the drop-down arrow and select one of the following order sources:  
 
  • ABC - Auto Split
  • ABC Passport - Hold
  • Cardinal Assist
  • MCK Connect - Lowest Cost (Multiple NDC)
  • MCK Connect - Lowest Cost (Single NDC)
  • MCK Connect - Standard
  • MCK EDI - SAP File
  • MHI Auto Order
  • PO 520
  • Resubmitted Order
  • RQ 500
  • Split File Submitted
  • User Web Order
  • User Web Order - Individual Pkgs
Order Exclusion

 
Ignore GPO Exclusions
 Tool Tip - Split to GPO if price is less than or equal to 340B. Entities not affected by the GPO Prohibition should be set to YES. (CAH, SCH, RRH). Entities affected by the GPO Prohibition should be set to NO (DSH, PED, FSC). When set to YES, the system compares the GPO price to the 340B price of the ordered item and then orders the item on GPO if the GPO price is less than or equal to the 340B price.
Split to WAC if Lower $
 Tool Tip - Split 340B to WAC if  WAC is less than or equal to 340B and/or split GPO to WAC if WAC is less than or equal to GPO. Entities not affected by the GPO prohibition should be set to NO. Entities affected by the GPO Prohibition select YES or NO. What does this setting do when it is set to YES? The system compares 340B and/or GPO price to WAC price, if the WAC price is less than or equal to 340B and/or GPO price then split the item to WAC.
GPO Exclusion Exempt
 Setting Not Available
Private Label Exclusion
 Tool Tip - Purchase only on GPO to max available GPO accumulations. Entities not affected by the GPO Prohibition this should be set to NO. Entities affected by the GPO Prohibition select YES or NO. If set to YES, the order split sequence (as long as a GPO account is present, but not the default account) checks for available GPO accumulations and splits the order to GPO to the extent that there are accumulations.
See also Understanding the Private Label Exclusion.
Auto Order Settings
Auto Order
 Automatic ordering of all items.
Yes - You want all items to be set up for auto ordering.
No - You do not want all items to be set up for auto ordering.
Start Date
 Date on which automatic ordering is to begin.
Order Day Of Month
 Day of the month on which auto ordering is to be done; for example, the 1st day of each month. You can only pick order day of the month OR order day of the week, not both.
Order Day of Week
 Days of the week on which auto ordering is to be done; for example, Monday. You may select multiple days of the week for auto ordering to take place. You can select one or more days. You can only pick order day of the month OR order day of the week, not both.
Order Hour
 Hour of the day on which auto ordering is to be done.
Max Pkgs Per Item
 Maximum number of packages for each item that are to be auto ordered.
Max Items Per Order
 Maximum number of items that are auto ordered.
NDC Randomizer
 Functionality that randomly select NDCs chosen each time an Auto-Order is placed.  This allows the facility to get a more varied order, as well as, prevents the same unavailable NDCs from continuously being ordered but not fulfilled.
Exclude C2
 Yes - Exclude from auto order.
No - Do not exclude C2 drugs from auto order.
Exclude C3 to C5
 Yes - Exclude from auto order.
No - Do not exclude C2 drugs from auto order.
Rewind Failed C3 to C5
 Yes - C3-C5 drugs will be rewound after 5 consecutive failed auto orders.
No - C3-C5 drugs will not be rewound after 5 consecutive failed auto orders.
Order Email Settings
Send Rem Accum Email
 Send an email containing remaining accumulations. To change this setting, click the drop-down arrow and select from the following:
Yes - send an email telling you that after your purchase, you have x number of accumulations remaining.
No - do not send an email with the number of accumulations remaining.
Send 810 Email
 Send the 810 document that comes from the vendor to you. The 810 document is the invoice with the order summary and order detail.  
Yes - You want to see this document from the vendor.
No - You do not want to see this document from the vendor.

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